How do I send an email in word to 250 distributors without having to click
each name in the address book?

You answered your own question. Why would you not use a mail merge? Why
would you not consult the Help files if you don't know how to do that? No
one here can tell you. We have no idea what versions you are using.
--
Russ Valentine
[MVP-Outlook]
"Peter" wrote in message
...
How do I send an email in word to 250 distributors without having to click
each name in the address book?

You can try this product, you can create contact lists, based on search
criteria, then create merges to Word, Excel and Outlook Emails.
http://www.software-solutions.co.nz/.../alodabout.asp

Jason

"Peter" wrote in message
...
How do I send an email in word to 250 distributors without having to click
each name in the address book?

Russ must have had on his "cranky pants" the day he replied!! wowser...he
wasnt much help....I'll see if I can add some light to the situation. There
are a few different ways of accomplishing this.....You can create
distribution lists...for 250 I would create 3 or 4 lists, as most email
handlers won't let you create supe large dl's.

You don't say what versions you have....but if it's at least 2003 you can do
a mail merge....after a few days of reading posts here I FINALLY figured this
one out....

From Contacts go up to Mail Merge-- at the bottom of the screen choose
DOcument Type: Form Letters --- Merge To: Email and hit OK--This will take
you out to Word ---type up what ever you want---then hover along to the Mail
Merge Toolbar---down toward the right end---until you find Merge to Email. It
works like a charm! Hope this helps!!

"Peter" wrote:

How do I send an email in word to 250 distributors without having to click
each name in the address book?

Might want to clarify that a mail merge does not and cannot use a
Distribution List. OP will need to use another way to group Contacts to use
a mail merge.
Mail merges are always preferred over DL's.
--
Russ Valentine
[MVP-Outlook]
"Bons" wrote in message
...
Russ must have had on his "cranky pants" the day he replied!! wowser...he
wasnt much help....I'll see if I can add some light to the situation.
There
are a few different ways of accomplishing this.....You can create
distribution lists...for 250 I would create 3 or 4 lists, as most email
handlers won't let you create supe large dl's.

You don't say what versions you have....but if it's at least 2003 you can
do
a mail merge....after a few days of reading posts here I FINALLY figured
this
one out....

From Contacts go up to Mail Merge-- at the bottom of the screen choose
DOcument Type: Form Letters --- Merge To: Email and hit OK--This will
take
you out to Word ---type up what ever you want---then hover along to the
Mail
Merge Toolbar---down toward the right end---until you find Merge to Email.
It
works like a charm! Hope this helps!!

"Peter" wrote:

How do I send an email in word to 250 distributors without having to
click
each name in the address book?

I am trying to run a mail merge from Outlook 2007 using a template created in
Word 2007. I have done this before, using Excel as a source and Outlook as a
source but am having problems now with Outlook.

When I test the merge - no errors. When I send the merge ouput to a file -
no errors and 280 odd contacts appear in the merge file. When I run it using
Outlook, selecting a limited number of records, I get a dialog box asking me
to supply contact details. Message reads Microsoft Office Outlook does not
recognize "SMPT"

The data source is filtered, 3000 odd records down to 280 selected, filtered
out for blank email addresses in an effort to mitigate error.

Any thoughts anyone?

Thanks in advance.

Martyn
"Russ Valentine [MVP-Outlook]" wrote:

Might want to clarify that a mail merge does not and cannot use a
Distribution List. OP will need to use another way to group Contacts to use
a mail merge.
Mail merges are always preferred over DL's.
--
Russ Valentine
[MVP-Outlook]
"Bons" wrote in message
...
Russ must have had on his "cranky pants" the day he replied!! wowser...he
wasnt much help....I'll see if I can add some light to the situation.
There
are a few different ways of accomplishing this.....You can create
distribution lists...for 250 I would create 3 or 4 lists, as most email
handlers won't let you create supe large dl's.

You don't say what versions you have....but if it's at least 2003 you can
do
a mail merge....after a few days of reading posts here I FINALLY figured
this
one out....

From Contacts go up to Mail Merge-- at the bottom of the screen choose
DOcument Type: Form Letters --- Merge To: Email and hit OK--This will
take
you out to Word ---type up what ever you want---then hover along to the
Mail
Merge Toolbar---down toward the right end---until you find Merge to Email.
It
works like a charm! Hope this helps!!

"Peter" wrote:

How do I send an email in word to 250 distributors without having to
click
each name in the address book?

Not without precise steps. You're asking for too much clairvoyance.
--
Russ Valentine
[MVP-Outlook]
"Budgie" wrote in message
...
I am trying to run a mail merge from Outlook 2007 using a template created
in
Word 2007. I have done this before, using Excel as a source and Outlook
as a
source but am having problems now with Outlook.

When I test the merge - no errors. When I send the merge ouput to a
file -
no errors and 280 odd contacts appear in the merge file. When I run it
using
Outlook, selecting a limited number of records, I get a dialog box asking
me
to supply contact details. Message reads Microsoft Office Outlook does
not
recognize "SMPT"

The data source is filtered, 3000 odd records down to 280 selected,
filtered
out for blank email addresses in an effort to mitigate error.

Any thoughts anyone?

Thanks in advance.

Martyn
"Russ Valentine [MVP-Outlook]" wrote:

Might want to clarify that a mail merge does not and cannot use a
Distribution List. OP will need to use another way to group Contacts to
use
a mail merge.
Mail merges are always preferred over DL's.
--
Russ Valentine
[MVP-Outlook]
"Bons" wrote in message
...
Russ must have had on his "cranky pants" the day he replied!!
wowser...he
wasnt much help....I'll see if I can add some light to the situation.
There
are a few different ways of accomplishing this.....You can create
distribution lists...for 250 I would create 3 or 4 lists, as most email
handlers won't let you create supe large dl's.

You don't say what versions you have....but if it's at least 2003 you
can
do
a mail merge....after a few days of reading posts here I FINALLY
figured
this
one out....

From Contacts go up to Mail Merge-- at the bottom of the screen choose
DOcument Type: Form Letters --- Merge To: Email and hit OK--This
will
take
you out to Word ---type up what ever you want---then hover along to the
Mail
Merge Toolbar---down toward the right end---until you find Merge to
Email.
It
works like a charm! Hope this helps!!

"Peter" wrote:

How do I send an email in word to 250 distributors without having to
click
each name in the address book?

Does it really say
to supply contact details. Message reads Microsoft Office Outlook does
not
recognize "SMUT"

Or is is SMTP?

Can you send mail from outlook normally? Is the error message referring to
your acct or the email addresses you are trying to merge?

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point your
newsreader to msnews.microsoft.com.


"Budgie" wrote in message
...
I am trying to run a mail merge from Outlook 2007 using a template created
in
Word 2007. I have done this before, using Excel as a source and Outlook
as a
source but am having problems now with Outlook.

When I test the merge - no errors. When I send the merge ouput to a
file -
no errors and 280 odd contacts appear in the merge file. When I run it
using
Outlook, selecting a limited number of records, I get a dialog box asking
me
to supply contact details. Message reads Microsoft Office Outlook does
not
recognize "SMPT"

The data source is filtered, 3000 odd records down to 280 selected,
filtered
out for blank email addresses in an effort to mitigate error.

Any thoughts anyone?

Thanks in advance.

Martyn
"Russ Valentine [MVP-Outlook]" wrote:

Might want to clarify that a mail merge does not and cannot use a
Distribution List. OP will need to use another way to group Contacts to
use
a mail merge.
Mail merges are always preferred over DL's.
--
Russ Valentine
[MVP-Outlook]
"Bons" wrote in message
...
Russ must have had on his "cranky pants" the day he replied!!
wowser...he
wasnt much help....I'll see if I can add some light to the situation.
There
are a few different ways of accomplishing this.....You can create
distribution lists...for 250 I would create 3 or 4 lists, as most email
handlers won't let you create supe large dl's.

You don't say what versions you have....but if it's at least 2003 you
can
do
a mail merge....after a few days of reading posts here I FINALLY
figured
this
one out....

From Contacts go up to Mail Merge-- at the bottom of the screen choose
DOcument Type: Form Letters --- Merge To: Email and hit OK--This
will
take
you out to Word ---type up what ever you want---then hover along to the
Mail
Merge Toolbar---down toward the right end---until you find Merge to
Email.
It
works like a charm! Hope this helps!!

"Peter" wrote:

How do I send an email in word to 250 distributors without having to
click
each name in the address book?

From within Word 2007 having created master document and linked to Outlook
data source.

Select Mailings\Finish & Merge\

Dialog box title is: Check Names
Message is: Microsoft Office Outlook does not recognize "SMTP".
Sub mesage: Select the address to use:
Dialog option buttons: Show More Names, New Contact

Select Show More Names
The Address Book dialog is displayed with the Search Name Only radio button
checked and "SMTP" in the Search field.

So Word is looking for a contact with the name SMTP rather than the selected
contact or contacts! This apppears to be the problem?

Select any contact from the Address Book and the email is sent.

I want to send to 280 odd contacts. I will say that the Outlook file was
originally from Outlook 2000, some 6 months ago.

I get the same result, if I set filter to the current record, or a range of
records, etc

Regards

Budgie

"Diane Poremsky [MVP]" wrote:

Does it really say
to supply contact details. Message reads Microsoft Office Outlook does
not
recognize "SMUT"

Or is is SMTP?

Can you send mail from outlook normally? Is the error message referring to
your acct or the email addresses you are trying to merge?

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point your
newsreader to msnews.microsoft.com.


"Budgie" wrote in message
...
I am trying to run a mail merge from Outlook 2007 using a template created
in
Word 2007. I have done this before, using Excel as a source and Outlook
as a
source but am having problems now with Outlook.

When I test the merge - no errors. When I send the merge ouput to a
file -
no errors and 280 odd contacts appear in the merge file. When I run it
using
Outlook, selecting a limited number of records, I get a dialog box asking
me
to supply contact details. Message reads Microsoft Office Outlook does
not
recognize "SMPT"

The data source is filtered, 3000 odd records down to 280 selected,
filtered
out for blank email addresses in an effort to mitigate error.

Any thoughts anyone?

Thanks in advance.

Martyn
"Russ Valentine [MVP-Outlook]" wrote:

Might want to clarify that a mail merge does not and cannot use a
Distribution List. OP will need to use another way to group Contacts to
use
a mail merge.
Mail merges are always preferred over DL's.
--
Russ Valentine
[MVP-Outlook]
"Bons" wrote in message
...
Russ must have had on his "cranky pants" the day he replied!!
wowser...he
wasnt much help....I'll see if I can add some light to the situation.
There
are a few different ways of accomplishing this.....You can create
distribution lists...for 250 I would create 3 or 4 lists, as most email
handlers won't let you create supe large dl's.

You don't say what versions you have....but if it's at least 2003 you
can
do
a mail merge....after a few days of reading posts here I FINALLY
figured
this
one out....

From Contacts go up to Mail Merge-- at the bottom of the screen choose
DOcument Type: Form Letters --- Merge To: Email and hit OK--This
will
take
you out to Word ---type up what ever you want---then hover along to the
Mail
Merge Toolbar---down toward the right end---until you find Merge to
Email.
It
works like a charm! Hope this helps!!

"Peter" wrote:

How do I send an email in word to 250 distributors without having to
click
each name in the address book?

It is still not clear from your description how you are filtering and
selecting your recipients nor how you "linked to an Outlook 2000 data
source." That would be the key information here and the most likely root of
your problem.
For this to work, your Outlook and Word versions must match and you should
be selecting your recipients in Outlook, then starting the merge in Outlook
to those selected recipients. Try that and see if it works.
--
Russ Valentine
[MVP-Outlook]
"Budgie" wrote in message
...
From within Word 2007 having created master document and linked to Outlook
data source.

Select Mailings\Finish & Merge\

Dialog box title is: Check Names
Message is: Microsoft Office Outlook does not recognize "SMTP".
Sub mesage: Select the address to use:
Dialog option buttons: Show More Names, New Contact

Select Show More Names
The Address Book dialog is displayed with the Search Name Only radio
button
checked and "SMTP" in the Search field.

So Word is looking for a contact with the name SMTP rather than the
selected
contact or contacts! This apppears to be the problem?

Select any contact from the Address Book and the email is sent.

I want to send to 280 odd contacts. I will say that the Outlook file was
originally from Outlook 2000, some 6 months ago.

I get the same result, if I set filter to the current record, or a range
of
records, etc

Regards

Budgie

"Diane Poremsky [MVP]" wrote:

Does it really say
to supply contact details. Message reads Microsoft Office Outlook does
not
recognize "SMUT"

Or is is SMTP?

Can you send mail from outlook normally? Is the error message referring
to
your acct or the email addresses you are trying to merge?

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point
your
newsreader to msnews.microsoft.com.


"Budgie" wrote in message
...
I am trying to run a mail merge from Outlook 2007 using a template
created
in
Word 2007. I have done this before, using Excel as a source and
Outlook
as a
source but am having problems now with Outlook.

When I test the merge - no errors. When I send the merge ouput to a
file -
no errors and 280 odd contacts appear in the merge file. When I run it
using
Outlook, selecting a limited number of records, I get a dialog box
asking
me
to supply contact details. Message reads Microsoft Office Outlook does
not
recognize "SMPT"

The data source is filtered, 3000 odd records down to 280 selected,
filtered
out for blank email addresses in an effort to mitigate error.

Any thoughts anyone?

Thanks in advance.

Martyn
"Russ Valentine [MVP-Outlook]" wrote:

Might want to clarify that a mail merge does not and cannot use a
Distribution List. OP will need to use another way to group Contacts
to
use
a mail merge.
Mail merges are always preferred over DL's.
--
Russ Valentine
[MVP-Outlook]
"Bons" wrote in message
...
Russ must have had on his "cranky pants" the day he replied!!
wowser...he
wasnt much help....I'll see if I can add some light to the
situation.
There
are a few different ways of accomplishing this.....You can create
distribution lists...for 250 I would create 3 or 4 lists, as most
email
handlers won't let you create supe large dl's.

You don't say what versions you have....but if it's at least 2003
you
can
do
a mail merge....after a few days of reading posts here I FINALLY
figured
this
one out....

From Contacts go up to Mail Merge-- at the bottom of the screen
choose
DOcument Type: Form Letters --- Merge To: Email and hit OK--This
will
take
you out to Word ---type up what ever you want---then hover along to
the
Mail
Merge Toolbar---down toward the right end---until you find Merge to
Email.
It
works like a charm! Hope this helps!!

"Peter" wrote:

How do I send an email in word to 250 distributors without having
to
click
each name in the address book?